VeriFactu will be an important change for many companies, SMEs and freelancers who use invoicing programs, POS systems or IT systems to issue invoices. The goal is for these systems to meet technical requirements that ensure the integrity, traceability and preservation of invoicing records.
According to the information published by the Tax Agency, entities that file Corporate Tax must have their invoicing IT systems adapted before January 1, 2027, and the rest of taxpayers before July 1, 2027. For this reason, it is advisable not to wait until the last moment and start reviewing which invoicing software each company uses.
At R-Systems Girona we help companies and freelancers review their invoicing programs, POS, ERP and management tools to prepare the adaptation to VeriFactu in time and without improvisation.
What is VeriFactu?
VeriFactu refers to the verifiable invoicing system linked to the new requirements for invoicing IT systems. In practice, it affects the programs used by companies and professionals to generate invoices, preserve records and ensure that information cannot be altered improperly.
The change should not be understood only as an administrative obligation, but as a review of the company’s invoicing system: which program is used, whether it is up to date, whether it meets the requirements, whether it generates the necessary information and whether it allows working with guarantees.
When does VeriFactu come into force?
The new approved deadlines place the adaptation of invoicing IT systems on two main dates:
- Before January 1, 2027: entities that file Corporate Tax.
- Before July 1, 2027: the rest of taxpayers, including many freelancers and professionals.
This prior period is especially useful for testing, reviewing programs, evaluating alternatives and avoiding rush when the deadline arrives.
Who can be affected by this change?
VeriFactu may affect companies and professionals who use IT systems to invoice. This includes many invoicing programs, ERP, POS, management applications, sales systems and tools that generate ordinary or simplified invoices.
Some common examples
- SMEs: companies that use ERP or invoicing programs.
- Freelancers: professionals who generate invoices with software.
- Retail stores: establishments with POS or sales systems.
- Restaurants: businesses that work with POS, tickets and simplified invoices.
- Accounting firms and offices: companies that manage their own or clients’ invoicing.
- Service companies: businesses that generate quotes, delivery notes and invoices from a management program.
What will change in invoices?
One of the most visible elements will be the incorporation of information linked to invoice verification. In many cases, invoices issued with adapted IT systems will have to include a QR code and other data that allow verifying the information according to the established requirements.
For the company, this means that the invoicing program or POS must be prepared to generate invoices with the corresponding format and information.
Why is it not advisable to wait until the last moment?
Many companies do not know exactly whether their current invoicing program will be adapted, whether the provider will publish an update or whether it will be necessary to change systems. Waiting too long can cause rush, errors, unexpected costs or poorly planned changes.
Reviewing it in time allows better decisions and avoids the company’s invoicing being affected when the deadline arrives.
Before the change, it is advisable to review:
- Which invoicing program the company uses.
- Whether the software provider plans adaptation to VeriFactu.
- Whether the POS or ERP is up to date.
- Whether there are integrations with online stores, accounting or internal management.
- Whether data migration to a new solution is necessary.
- Whether users will need training or changes in the invoicing process.
VeriFactu, POS, ERP and online stores
The change may be especially important in companies that have invoicing connected to other systems: retail or restaurant POS, ERP, online store, stock management, accounting or internal applications.
In these cases, it is not enough to review only the final invoice. It is necessary to understand the entire process: sale, ticket, simplified invoice, full invoice, customer, product, taxes, record and possible integration with other tools.
At R-Systems Girona we can help you review these environments and assess whether the adaptation can be done with the current software or whether it is advisable to consider a more suitable alternative.
What role does R-Systems Girona play?
Our role is to help the company prepare in a practical way. It is not just about talking about regulations, but about reviewing the real tool the business uses to invoice and seeing what needs to be done.
We can help you review invoicing programs, POS, ERP, online stores and integrations. We can also coordinate with the software provider, evaluate alternatives or implement solutions adapted to the company’s way of working.
This service fits within our R-Systems Software area, where we work with management software, integrations, automations and custom developments.
VeriFactu is also an opportunity to organize invoicing
Although many companies will see it as an obligation, it can also be a good time to review whether the current invoicing system is still adequate.
There are companies that still work with old programs, manual processes, duplicates, spreadsheets, poorly integrated POS or systems that do not provide enough information to make decisions. Adapting to VeriFactu can be the perfect excuse to put things in order.
Some improvements that can be considered
- Change or update the invoicing program.
- Connect the POS with accounting or ERP.
- Integrate the online store with the management system.
- Automate repetitive processes.
- Improve reports, sales control and business data.
- Reduce manual tasks and human errors.
What do we recommend doing now?
The first step is to identify which invoicing system the company uses and whether the provider has already communicated how the adaptation will be carried out. Then it is necessary to review whether the program is up to date, whether there are important integrations and whether the change may affect users’ daily work.
With this information, it is possible to decide whether it is enough to update the software, whether it is advisable to migrate to another tool or whether it is necessary to adapt some internal process.
Do you want to prepare your company for VeriFactu 2027?
If you have doubts about whether your invoicing program, POS or ERP will be ready for VeriFactu, we can help you review it in time.
At R-Systems Girona we analyze the current situation, review the tools your company uses and help you prepare the adaptation in an organized way.
Do you need to review your invoicing software before VeriFactu?
Contact us and we will help you prepare the change without rush and with a practical approach.
